The London Art Fair (LAF) 2026 is set to launch the UK art calendar at Islington’s Business Design Centre from 21–25 January 2026, with a VIP Preview on 20 January. For galleries and collectors, the success of the fair depends on more than just the art on the walls, it hinges on the invisible work of specialised logistics.

As a leader in the field, Flight Logistics Group utilises its dedicated ShipArt™ service to ensure that artworks arrive in their original condition and within a strict timeline. Here is how professional art handlers like Flight’s ShipArtTM prepare for art fairs like LAF, one of the UK’s most prestigious events.

1. The timeline – planning months in advance

Preparation for an event like LAF begins long before the doors open. FLG – ShipArtTM collaborates with exhibiting galleries to map out:

  • Customs clearance required: Navigating the post-Brexit landscape requires expert knowledge of things like EORI numbers and ATA Carnets, which act as a “passport for goods” for temporary exhibitions to avoid unnecessary duties and customs delays.
  • Route optimisation: Selecting the most cost effective, secure and efficient transport modes (road, air, or sea) based on the fragility and value of the collection.
  • Event schedule & access: dates/times, delivery slots, cut-offs, loading bay locations, vehicle size limits, traffic management, and local access restrictions (ULEZ, congestion).

2. Bespoke packing and crating

Standard shipping materials are insufficient for high-value art. ShipArt™ specialised packing involves:

  • Custom-built crates: Using heat-treated timber (ISPM 15 compliant) and foam-lined plywood tailored to the exact dimensions of canvases or  sculptures.
  • Environmental protection: Utilising acid-free tissue to protect surfaces from scratches and moisture.
  • Shock absorption: Advanced internal blocking and bracing techniques, to neutralise knocks and vibrations during transit.

3. Secure storage and consolidation

Galleries often require pre-exhibition storage to consolidate works from multiple international artists. Flight Logistics provides:

  • Gated, secure facilities near Heathrow: Allows for rapid deployment to London and surrounding area venues.
  • Inventory management: Using digital documentation and condition reports to track every piece from collection to the venue.

4. The “last mile”

Art handlers must navigate the dense urban surroundings of Islington to meet tight installation windows.

 
By partnering with a specialist like ShipArt™, galleries can focus on their artists and clients, knowing the logistical “heavy lifting” is managed by experts with over 30 years of experience.
 
Would you like to request a bespoke quote for your upcoming exhibition or learn more about our customs support for international galleries? Contact our ShipArtTM team